TOPS Status Codes Changes and Clarifications, Master Roster and Graduation Code on Grade File Description
STUDENT FINANCIAL ASSISTANCE COMMISSION
TOPS BULLETIN NUMBER:
|December 17, 1999|
|DISTRIBUTION:||Louisiana Colleges and Universities, Louisiana Technical Colleges, Board of Regents, Department of Education and Louisiana Officials|
|TOPIC:||TOPS Status Codes Changes and Clarifications, Master Roster and Graduation Code on Grade File Description|
To assure that your Scholarship and Grant Policy and Procedure Manual remains current, please record this document on your TOPS Bulletin index and retain it with your manual.
Review of the current status codes on the TOPS Master File, has resulted in changes in the description of current codes as well as the elimination of unused or codes with duplicated purposes.
As of 12/14/99 changes to Status
Codes on the Master Roster are as follows:
|01 Approved Renewals||50 2yrs. award not accepted- Ineligible|
|03 Ineligible Other||53 Death|
|06 Internal Audit- Ineligible||54 Maximum years reached|
|10 Renewal Canceled||60 Non Continuous Enrollment- Ineligible|
|40 Graduated||61 Officially Resigned- Ineligible|
|42 Rejected for GPA-Suspension||90 2yrs. no FAFSA - Ineligible|
|44 Rejected for Hours- Ineligible||91 Renewal Pending|
|46 1yr. award not accepted- Ineligible||92 No FAFSA- Suspension|
|49 Greater than 24 months suspension- Ineligible Suspension (prior La HONORS & TAP )||97 No renewal FAFSA-Otherwise Eligible-|
Some of those codes listed as ineligible are appealable; however, unless the student has an approved appeal or exception request or a correction to GPA or Hours is made by the school at a later time, they will remain ineligible.
Codes Omitted from the Master
Roster are as follows:
|11 Conflicting Award||45 Not Used|
|20 New Canceled||47 Below Full Time|
|30 Miscellaneous||48 Major|
|31 Academic Probation||52 Declined|
|41 Professional Student||93 Non Approved School|
GRADE FILE DESCRIPTION: The following will be added to codes indicating student has graduated: Technical College Program Completed will be identified with the number 4 in the graduated field.