STUDENT FINANCIAL ASSISTANCE COMMISSION
|TOPS BULLETIN NUMBER:||T2003-6|
|DATE ISSUED:||May 7, 2003|
|EFFECTIVE DATE:||As Indicated|
Louisiana College and University, Technical College and LAICU Chancellors, Financial Aid Offices, Business Offices, Registrars and Auditors, System Governance, Board of Regents, Department of Education, Louisiana Officials, Louisiana Legislators, and Commission Members
New TOPS Status Codes
To assure that your Scholarship and Grant Program Rules remain current, please record this document on your TOPS Bulletin index and retain it with your manual.
To more precisely define the status of Tuition Opportunity Program for Students (TOPS) recipients, the Louisiana Office of Student Financial Assistance has added three new TOPS Status Codes. A complete listing of TOPS Status Codes is shown below, with the new Status Codes and definitions in bold type.
The new status codes "07 and "08" are used to indicate students who have been notified by LOSFA to provide additional documentation to verify their Louisiana residency. Those in a suspended status ("07") have until January, 2004 to provide the requested documentation before being cancelled. Students with the status code "08" are cancelled because the documentation provided showed that they did not meet the mandatory residency requirement for TOPS. These students are not eligible for payment. Schools will not be required to recoup TOPS funds disbursed to ineligible students in this category. LOSFA is corresponding directly with these students.
Status code "67" was introduced when the new format for reporting academic information was implemented. Students who have not completed courses reported as incomplete (I), and as a result cannot show that they have successfully completed 24 hours during the academic year, are not eligible for payment. Please submit corrected grade reports for completed "I" grades as soon as they are available.
TOPS MASTER FILE STATUS
00 New Eligible
01 Approved Renewal
03 Ineligible - Other
06 Ineligible - Audit Finding or Canceled ACT Score
07 Suspended - "At Risk" Residency
08 Cancelled - "At Risk" Residency
10 Renewal Canceled
42 Suspended - College GPA less than required
44 Cancelled - Annual Hours Earned less than 24
46 Ineligible - Award not Accepted 1st year, requires school certification if full time fall semester or term of 2nd year.
49 Ineligible - more than 24 months GPA award suspension
50 Ineligible - Award not Accepted by end of 2nd Year
54 Ineligible - Maximum Years of Award Payment
60 Ineligible - Non-continuous Enrollment
61 Ineligible - Resigned
63 Eligible for 2 or 4 year School only, 2 years in Tech Program
67 Ineligible - Incomplete Hours
91 Renewal Pending
If you have questions concerning these TOPS Status Codes or any other TOPS matters, contact John Bell, Awards and Renewal Manager at firstname.lastname@example.org.