STUDENT FINANCIAL ASSISTANCE COMMISSION
OFFICE OF STUDENT FINANCIAL ASSISTANCE
Opportunity Program for Students (TOPS) Bulletin
| TOPS BULLETIN NUMBER:
||May 7, 2003
Louisiana College and University, Technical
College and LAICU Chancellors, Financial Aid Offices, Business Offices,
Registrars and Auditors, System Governance, Board of Regents, Department
of Education, Louisiana Officials, Louisiana Legislators, and Commission
Reminder and Helpful Tips for Submission
of Academic Information Records for 2003
To assure that
your Scholarship and Grant Program Rules remain current, please record
this document on your TOPS Bulletin index and retain it with your manual.
Schools will begin submitting
end of the academic year records for 2003 beginning in May. We want to remind
schools to review TOPS Bulletins T2002-13 and T2002-14 for policies and procedures
that should be in place at your institution to accurately report the data necessary
for LOSFA to calculate students' cumulative grade point averages for TOPS' purposes.
- Hours attempted
for TOPS purposes should not include withdrawn (W) hours.
- Courses completed
with a grade of "P" are reported only as hours earned, not hours attempted.
Public Universities should send records on all students. LAICU Institutions
are requested to submit records on all Louisiana residents. LTC campuses may
send records on TOPS recipients only.
- If a student
is enrolled at two separate institutions (dually enrolled), they should be
coded "DU" by the home institution, and academic information should be submitted
by both schools, individually. If each school bills separately, and the student
was coded at "DB", it is not necessary to change the code to "DU". "DU", rather
than "DB", should be used by schools with cross enrollment agreements and
only one school will receive payment. The purpose of a "DU" code is to ensure
that the student is not reviewed for hours until all academic information
is received from multiple schools. The "DB" code also insures this and, additionally,
allows payment to multiple schools.
quality points should be reported for hours attempted that are passed. Submission
of hours attempted without reporting corresponding quality points is the same
as submitting a course grade of "F".
Part Time (EPT) students should be identified and coded prior to the end of
- Please submit
prior semester grades, grade corrections and completion of incomplete hours
as soon as possible, because processing cannot be done without complete grade
- Please remind
students that they may access eligibility information at www.osfa.state.la.us,
click TOPS Portal.
If you have additional questions
regarding the processing of academic information for your students, please contact
John Bell, Scholarship/Grant Manager at firstname.lastname@example.org.